Page 41 - TMCF 2025 HR Team Manual

USE OF UNAUTHORIZED SOFTWARE/CONTENT
1. TMCF IT equipment users are required to ensure that they do not download; install or use unauthorized software programs. Unauthorized software could introduce serious security vulnerabilities into TMCF networks as well as affect the working of your laptop/iPad. Software packages that permit the computer to be remote controlled (e.g. PCAnywhere) and hacking tools (e.g. network sniffers and password crackers) are explicitly forbidden on TMCF equipment unless they have been explicitly pre-authorized by management for legitimate business purposes.
2. The user shall not install any unauthorized accessories/software like messengers, chatting software or any malicious software, which may cause problems to the functioning of the IT equipment and strictly adhere to the company’s software usage policy.
If there is damage due to the use of unauthorized software, the user will be liable to pay the damages at a cost to the company. This reimbursement may be deducted from your bi-weekly salary.
DATA ACCESS DURING EMPLOYEE LEAVES
Employees shall present their laptop/iPad systems to IT prior to taking extended leave periods. All official systems whether laptop or desktop shall have at least the following two login accounts:
1. An account maintained by the individual employee to whom the laptop has been assigned. He/she must protect the password, keep it to himself/herself and change it at least once every 60 days.
2. An administrative account maintained by IT. This account will serve the purpose of accessing official data on the system when necessary.
THIRD-PARTY SOFTWARE AND ADMINISTRATIVE CONTROL OF ORGANIZATION-ISSUED LAPTOPS/ DESKTOPS
Employees do not have administrative privileges on their devices. Any software installations, updates or system-level changes must be requested through the IT department. The IT department may deploy automatic updates or remove unapproved software as needed to protect the network. Devices may also be routinely monitored to ensure compliance with usage policies.
TMCF TEAM MANUAL | 40