Page 20 - TMCF 2025 HR Team Manual

TIMEKEEPING PROCEDURES
Accurately recording time worked is the responsibility of all team members and supervisors. Federal and state laws require TMCF to keep an accurate record of time worked in order to calculate team member pay and benefits. Time worked is all the time actually spent on the job performing assigned duties. Meal, rest and other break periods will be provided in accordance with applicable law.
All team members must keep an accurate record of all time worked each
day in the manner designated by TMCF and via weekly activity reports. This includes, but is not limited to, business trips, vacation, sick and personal days.
It is the team members’ responsibility to submit their time records to their supervisor every Monday by 1 p.m. EST to certify the accuracy of all time recorded. The supervisor will review, approve and submit each such time record for payroll processing.
All timekeeping procedures must be in accordance with the federal grant guidance 2 C.F.R. §200. Additionally,
as a condition to receiving federal funding, all timekeeping reports certifies the percentage of time that an employee devotes to federally funded projects. TMCF’s time and effort certification process provides verification of salaries, wages, as well as the time and effort charged and apportioned to both federal and non-federally funded projects. Adherence to this policy is necessary to prevent cost disallowances and penalties by the federal government and other sponsoring agencies.
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